interWays :: The Power of Excellence

Keep your online mailbox storage small - save data locally

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We'll tell you how you can reduce load times, improve mobile sync and online storage space needed here:
  • If you are using Microsoft Outlook:
  • Open Outlook
  • Click on File --> New --> Outlook Data File      Outlook Datendatei Screenshot
  • Choose "Personal Folder (.pst) for Office Outlook
  • Choose a folder on your computer for storing the file and continue
  • Now you have a new Personal Folder in the folders list below the server online folders
  • this folder resides on your computer locally. Click the + sign.       Persönliche Ordner Screenshot
  • Now it es easy to transfer (Drag-N-Drop) files, mails or entire folders from the top online folders to the local folders below. They will then be saved on your computer instead of your server mailbox.
  • If you do not use Outlook:
  • Download and install our own, free interWaysMAIL Zimbra Desktop Application (complimentary, in our Downloads section), available for Windows, Apple Mac and Linux. Very good for your day-top-day emailing, as well!
  • Set it up as described in our setup instructions.
  • After the initial synchronisation is completed you will find all your emails and folders in the application
  • In the folder list, click on "New Folder" (top left)
  • New Folder
  • As type, chosse "Local Folder"
  • Give it a name, e.g. Archive
  • Local Folder
  • Now you can find the new Archive folder in the folder list under "Local Folders"
  • Folder list with local folders
  • You can drag older emails into that folder and thus move them from the online storage to local storage on your computer; that frees storage space on the online server storage. This is ideal for Archiving, as well!
  • This Desktop Application is perfect for making backups on a regular basis, see Backups in the Support area.

If you are using Apple Mail:

  • Select the Mailbox menu (top). Click on New Mailbox.
  • Under location, select On My Mac.
  • In the left mailbox folders list (if you don't see the mailboxes list, please go to View --> Sow Mailboxes), you will see the new local folder.
  • Select your interWaysMAIL mailbox in the folder list.
  • Select te messages you wish to move to the local folder.
  • Select the Messages menu, then Transfer. Click the new local folder as a target for the transfer.
  • Alternative:
    • Install an email application like Thunderbird etc., if you do not already use one.
    • Create a new POP3 account in your email application
    • Download your mails to your local computer and remove them from the online storage.

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Office and Outlook 2013: Click here!
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New connectors for Outlook and Mac available in our downloads area!
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